CAT-Tools/DéjàVu X/Prepare Word files before import - Wikibooks, collection of open-content textbooks
How to prepare Word files before import
In many cases it is advisable to prepare Word files, in order to avoid a number of well-know problems. The following is a little check-list that can be used as a guideline. (This list is based on material from one of the excellent courses run by Judy Ann Schoen [1])
* Accept all changes and switch off track-changes mode.
* Delete all comments.
* Remove embedded graphics, logos, icons etc. from headers and footers.
* Delete graphics and text fields that are located close to the document edge.
* Remove inline graphics using the macro ImagesOutIn by Miri Ofek (available from the yahoogroups website of the dejavu-l list: [2])
* Watch out for spaces with different formatting than the rest of the text. They can lead to excessive codes in the DV project.
* Switch off the auto-recognition of the language.
* In severe cases, where the Word document won’t import or export or when there is an excessive number of codes, try to save as RTF or open and save using OpenOffice.
* In hopeless cases, save the Word doc as plain text (*.txt) and apply the formatting manually (and cleanly) after translation.
* Switch off the syllable division.
* Remove nested groupings.